Being the host of a corporate affair means that you will be faced with a great deal of pressure, from making sure you invite the right people to personalising presentations to suit the target audience. If you’re about to launch a new product or share new business ideas with fellow workers, choosing a good venue should be at the top of your list of priorities. Meetings and boardrooms don’t have to cost an arm and a leg. In fact, you could pay a reasonable hourly rate for a desirable venue if you follow some basic tips.
Primarily, you ought to consider your needs when it comes to corporate event venue hire. What will the meeting involve? Will it feature a presentation of some kind? If so, choose a suitable venue that has a projection screen and audio equipment, so that you can get the message across to your target audience. Should you be hosting a product launch, attendees will want to see what is on offer, so opt for a venue with plenty of table space and good lighting. The venue should give off the right impression and portray your business in a professional light, which is why it’s worth arranging visits to a few venues prior to making a decision.
How far from your business do you want to host the corporate event? If you want attendees to really look forward to it and think of it as a day out, choose a location that is picturesque, but within driving distance. Not everyone will be able to drive, so find a venue that sits close to public transport. Pay thought to wheelchair users, too.
It’s always a good idea to choose a venue with a slightly bigger seating capacity than what you require. Why, you ask? Well, wheelchair users will need a greater amount of accessibility and you should also account for any equipment that will be set up, as this will consume a lot of space. After making sure that the corporate venue ticks all of these boxes, contact the company that offers rental services. By doing so, you can confirm availability for your selected dates and start sending out the all important invitations. Request an RSVP from everyone who attends, because you could save money by switching to a smaller venue if there are not enough guests to fill the space.
Meeting and boardroom hire is available through Corporate House – a company that strives to make the day-to-day running of offices easier. Call 1300 968 763 for a quote.